St. Mary's Church


The Parochial Church Council (PCC) of St. Mary’s Walsgrave Coventry covering Incumbent , Curate and Readers

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification

can be by the information alone or in conjunction with any other information in the data

controller’s possession or likely to come into such possession. The processing of personal data

is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The PCC of St Mary’s Walsgrave, Coventry, the Incumbent , Assistant Curate are the data controllers (contact details below).

This means they decide how your personal data is processed and for what purposes.

3. How do we process your personal data?

All mentioned above complies with its obligations under the “GDPR”

by keeping personal data up to date; by storing and destroying it securely; by not collecting or

retaining excessive amounts of data; by protecting personal data from loss, misuse,

unauthorised access and disclosure and by ensuring that appropriate technical measures are in

place to protect personal data.

We use your personal data for the following purposes: -

 To enable us to provide a voluntary service for the benefit of the public in a particular

geographical area as specified in our constitution;

 To administer membership records;

 To fundraise and promote the interests of the charity;

 To manage our employees and volunteers;

 To maintain our own accounts and records (including the processing of gift aid


 To inform you of news, events, activities and services running at St Mary’s;

 To share your contact details with the Diocesan office so they can keep you informed

about news in the diocese and events, activities and services that will be occurring in

the diocese and in which you may be interested.

4. What is the legal basis for processing your personal data?

 Explicit consent of the data subject so that we can keep you informed about news, events,

activities and services and process your gift aid donations and keep you informed about

diocesan events.

 Processing is necessary for carrying out obligations under employment, social security or

social protection law, or a collective agreement;

 Processing is carried out by a not-for-profit body with a political, philosophical, religious or

trade union aim provided: -

o the processing relates only to members or former members (or those who have

regular contact with it in connection with those purposes); and

o there is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other

members of the church in order to carry out a service to other church members or for purposes

connected with the church. We will only share your data with third parties outside of the parish

with your consent.

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your

Parish Records” which is available from the Church of England website [1)

Specifically, we retain electoral roll data while it is still current; gift aid declarations and

associated paperwork for up to 7 years after the tax year to which they relate; and parish

registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to

your personal data: -

 The right to request a copy of your personal data which we hold

about you;

 The right to request that we corrects any personal data if it is found to be inaccurate or out of date;

 The right to request your personal data is erased where it is no longer necessary for us

to retain such data;

 The right to withdraw your consent to the processing at any time

 The right to request that the data controller provide the data subject with his/her

personal data and where possible, to transmit that data directly to another data

controller, (known as the right to data portability), (where applicable) [Only applies

where the processing is based on consent or is necessary for the performance of a

contract with the data subject and in either case the data controller processes the data

by automated means].

 The right, where there is a dispute in relation to the accuracy or processing of your

personal data, to request a restriction is placed on further processing;

 The right to object to the processing of personal data, (where applicable) [Only applies

where processing is based on legitimate interests (or the performance of a task in the

public interest/exercise of official authority); direct marketing and processing for the

purposes of scientific/historical research and statistics]

 The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection

Notice, then we will provide you with a new notice explaining this new use prior to

commencing the processing and setting out the relevant purposes and processing conditions.

Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the

St Mary’s parish office via email

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner's Office,

Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF



Details about retention periods can currently be found in the Record Management Guides located on the Church of

England website at: -